The solo bottleneck
Insurance and licenses expire quietly while you ship features.
This guide is part of a free series: 50 useful automations for people running the business alone. Download the printable PDF anytime: Free PDF — Track licenses, insurance, and cert expirations.
Stack that stays small
Notion expiry DB + calendar reminders.
Tools named here: Notion, Google Calendar, Zapier. Prefer official docs and native features before adding another SaaS.
Ship the automation
Inventory: insurance, business license, app store certs, trademarks.
Fields: item, issuer, expiry, renew URL, cost.
Auto-create calendar events at 90, 30, and 7 days.
Renew from the reminder — do not snooze twice.
Keep it honest
Put renew cost in the DB so cash planning is not a surprise.
Automations should reduce decisions and errors — not hide broken processes. If a Zap fails weekly, fix the process or delete the Zap.
Download
Grab the free PDF for this task: Download PDF. Or browse the full set from the homepage automation carousel.